BOGGY CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Boggy Creek Improvement District was called to order on Tuesday, January 21, 2020, at 3:30 p.m. 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. Members listed below constituted a quorum.

Richard Levey Damon Ventura Chad Tinetti Thad Czapka Heather Isaacs

Also, attending:

Lynne Mullins Jennifer Walden Tucker Mackie Emma Gregory Jeff Newton Larry Kaufmann Scott Thacker

SECOND ORDER OF BUSINESS

Chair
Vice-Chair Board Member
Assistant Secretary Assistant Secretary

PFM PFM
Hopping Green & Sams Hopping Green & Sams
Donald W. McIntosh Associates
Construction Supervisor & Construction Committee member District Landscape Supervisor & Construction Committee member

Public Comment Period

Dr. Levey called for any public comments on any agenda items. There were no members of the public present.

THIRD ORDER OF BUSINESS		Consideration of the Minutes of the December 17, 2019 Board of Supervisors' Meeting

Board Members reviewed the minutes from the December 17, 2019 Board of Supervisors' Meeting.

On Motion by Mr. Tinetti, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Minutes of the December 17, 2019 Board of Supervisors' Meeting.

FOURTH ORDER OF BUSINESS	Consideration Resolution 2020-03, Adopting an Internal Controls Policy

Ms. Mackie explained Resolution 2020-03 and the attached policy deals with a revision to Florida Statutes that were adopted during the last legislative session and requires governmental entities to have internal
1

controls and policies in place to deal with fraud, waste, and abuse. District Counsel worked with District Management and Auditors to develop internal controls. PFM has always had internal controls, but a written policy is evidence that the District is in compliance with the Statute.

Ms. Mackie requested a motion to approved Resolution 2020-03.

On Motion by Ms. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved Resolution 2020-03, Adopting an Internal Controls Policy.

FIFTH ORDER OF BUSINESS		Consideration	Resolution 2020-04, Election of Officers

Ms. Walden noted that the current slate of officers is as follows: Mr. Levey as Chair, Mr. Ventura as Vice­ Chair, Ms. Walden as Secretary, Ms. Mullins, Mr. Czapka, Mr. Gasaway, and Ms. Isaacs as Assistant Secretaries, Ms. Lane as Treasurer, and Ms. Glasgow as Assistant Treasurer.

Ms. Walden recommended keeping the slate the same but replacing Mr. Gasaway with Mr. Tinetti as Assistant Secretary.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved Resolution 2020-04, Election of Officers, as follows: Richard Levey as Chair, Daman Ventura as Vice-Chair, Jennifer Walden as Secretary, Lynne Mullins, Thad Czapka, Chad Tinetti, and Heather Isaacs as Assistant Secretaries, Amanda Lane as Treasurer, and Jennifer Glasgow as Assistant Treasurer.

SIXTH ORDER OF BUSINESS	Ratification	of	Requisition Nos. 2018-121 - 2018-124 paid
in	December	2019	in	an amount totaling $6,676.94

Board Members reviewed Requisition Nos. 2018-121 - 2018-124 paid in December 2019 in an amount totaling $6,676.94. Dr. Levey noted that these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Isaacs, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified Requisition Nos. 2018-121 - 2018-124 paid in December 2020 in an amount totaling $6,676.94.

SEVENTH ORDER OF BUSINESS

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Ratification of Operation and Maintenance Expenditures Paid in December 2019 in an amount totaling $62,791.46

Board Members reviewed the Operation & Maintenance expenditures paid in November 2019 in an amount totaling $62,791.46. Ms. Walden noted that these have been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified the Operation & Maintenance expenditures paid in December 2019 in an amount totaling $62,791.46.

EIGHTH ORDER OF BUSINESS		Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann stated that there were no work authorizations for this Board.

NINTH ORDER OF BUSINESS		Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the Statement of Financial Position and Budget to Actual. Ms. Walden stated that the budget to actual and financials are through December 31, 2019. Ms. Walden noted that the District is almost at $27,000.00 for the year for Irrigation Repairs vs. a total budget of $30,000.00. District management is watching this expense.

Mr. Thacker stated the prior landscape maintenance contractor had not been doing sufficient irrigation inspections and when the new landscape maintenance contractor started doing inspections they found a lot of issues that needed to be addressed. There shouldn't be any other major irrigation repairs for the rest of the year.

Ms. Isaacs asked if the District can have a walkthrough with the incoming landscape maintenance company going forward, so the District does not run into these kinds of issues again. The prior landscaper should be required to make the necessary improvements that the District sees as lacking; otherwise, amounts can be withheld pursuant to the landscape maintenance agreement.

TENTH ORDER OF BUSINESS	Staff Reports

District Counsel - District Manager -

Ms. Mackie introduced Ms. Gregory to the Board.

Ms. Walden noted that the next Board Meeting is scheduled for Tuesday, February 18, 2020. There will be a public hearing for the Rules of Procedure.

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District Engineer -	Mr. Newton distributed the Construction Status Memorandum (Minutes
Exhibit A). Nemours Parkway Phase 7 should have final inspection of the project in late January or early February, after the completion of the punch list. The Greeneway Improvement District will be invoicing the Boggy Creek Improvement District for improvements within the BCID boundary.

The Contractor has requested approval of Change Order No. 5 in the additive amount of $17,168.75 for sidewalk connections and associated ramp adjustments in front of Nemours Hospital. The Greeneway Board approved this Change Order at an earlier meeting and the request is that this Board approve Change Order No. 5 as well since it is a Boggy Creek ID expense.

Traffic signalization improvements at the intersection of Helios Boulevard and Lake Nona Boulevard started yesterday and substantial completion of the signal is anticipated in early March with full operation in mid-March.

Mr. Newton recommended a motion to approve Nemours Parkway Phase 7 Change Order No. 5 in the additive amount of $17,168.75.

On Motion by Mr. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved Nemours Parkway Phase 7 - Jr. Davis Construction, Inc. Change Order No. 5 in the additive amount of $17, 168.75.

Construction Supervisor -	No Report

ELEVENTH ORDER OF BUSINESS	Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the January 21, 2020 Meeting of the Board of Supervisors for the Boggy Creek Improvement District was adjourned.

�
ChairNice Chair

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MEMORANDUM

EXHIBIT A

AsSOCIATES, INC,

CML EM:'.;N[HlS

LAND PLANNERS

SuAVEYDRS

2200 Park Ave. North

Winter Park, FL

32789-2355

r-ex 407-644-8318

407-64440B8

http://www.dwma.com

January 21, 2020
TO:	Boggy Creek Improvement District Board of Supervisors
FROM:	Donald W. McIntosh Associates, Inc.
District Engineer
RE:	Construction Contract Status

Dear Board Members,
Please accept this correspondence as a current summaiy of our constmction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.
Nemours Parkwav Phase 7 - Jr. Davis Construction, Inc.
Construction Status: Final inspection of the project is anticipated in late-January or early­ February, after completion of punch list items. The Greenway Improvement District will be invoicing the Boggy Creek Improvement District for improvements within the BCID boundary.
Change Order (C.O,) Status: Change Order No. 5 in the additive amount of $17,168.75 for sidewalk connections and associated ramp adjustments in front of Nemours Hospital. This is a GID contract but this change order will be a BCID cost.
Recommended Motion: Approve Change Order No. 5 in the additive amount of$17,168.75.

Traffic Signalization lmprovcmcnts at the Intersection of Helios Boulevard and Lake Nona Boulevard -The New Florida Industrial Electric, Inc.
Construction Status: Substantial completion ofthe signal is anticipated in early-March with full operation anticipated in mid-March.
Change Order (C.0;) Status: None
RecoD1mended Motion: None
Should there be any questions, please do not hesitate to call. Thank you.
E�d of memorandum.
c:		Larry Kaufmann Scott Thacker Troy Davidson Dan Young Tarek Fahmy

F:\Proj2003\23218\ENGadmin\C\ec 1659 ,doc�

LAKE NONA SOUTH
Greenaway Improvement District
Nemours Parkway Phase 7 Change Order Log
Jr. Davis

C.0.#	0...	Descrlpljon ol Revision	Addillonal Day.

Conlract adju5trnent for revision to include 2/812019	scope ofwork for addendumslplans is_sued
after bid dale.

.

$	12,879.00	Approved	$	6,4136,601.75	5/21/2019	5/21/2019	

$	
Approved	
$	6,4a6,601.75	
9/17/2019	
9/1712019	

Add sanitary and reclaim service laterals 5120/2019 intended to serve the Nemours Chiklrem's

New  Ccnracl.Amount

Amount	6tJltua

Original Conlract Date

$1i,312,276.78

$	161,445.97   Approved	s	s.41a.n2,15

ToBoatd	Appn,YalDale

2/19/2019	2/19/2019

Nolel.

Hospital.

i	9/19/2019	Landscaping and Irrigation R811islOnS	$	49,204.52	Approved	$	6,535,806.27	10/1512019	10/16/2019	
�	
1115/2020	
Modify Ramps al NemO\n Hospital	
$17,168.75	
Pending	
$	6,552,975.02	
1/2112020		

"	9/12/2019 Contract Galendar Extenslan -Add 60 Days	60

F:IFarms\CMstructlon\l.og&\COO LOGS

CO Nem0tn 7 Gre«tWil)'

11.2()12020 PIIQ(t 1

Greeneway Improvement District
CONTRACT CHANGE ORDER

Project:	Nemours Parkway Phase 7 Engineer:	Donald W. McIntosh Associates, Inc. Contractor:	Jr.  Davis Construction Com   an

Change Order No	5
Date 	1/16/2020

ITEM NO.	WORK PERFORMED

DESCRIPTION OF CHANGE

AMOUNT
/ (-)

1	
Modify Ramps at Nemours Hospital	
ADD	$	17,168.75	

			

Net Change Order Amount -'-$ --17  ,16-8.7-5
Contract Amount Prior to Change Order $ 6,535,806.27
Revised Contract Amount $ 6,552,975.02 COMMENTS:	
See attached backup provided by Jr. Davis Construction Company.

Acceptable To:	 		Date:	 Jr. Davis Construction

Approved By:	 	Date:	
Greenaway Improvement District

c: Jeffrey J. Newton, P.E.

F:\Proj2016\IG106\CONSTadmin\Prod\Change Ordcrs\cp224 CO No. 5

NEMOURS PARKWAY PHASE 7- REV 11 PLAN
CHANGES
JR. DAVIS CONSTRUCTION
210 S. HOAGLAND BLVD. KISSIMMEE, FL 34741

Jr. Dffll CoMlnldlonC-pany,ln:.

Contact:	CONOR MACNAMARA
Phon,:	407-870-0066
Email:	CONOR.MACNAMARA@JR-DAVIS.COM

Quote To:

Greeneway Improvement District	Proposal Dute:	1/8/2020 Date ofPlnns:	1/30/18
Revision Date:	9/26/1 9

ITEM

DESCRIPTION	QUANlTIY	lJNIT	UNIT PRICE
GENERAL CONDITIONS
l!0 GENERAL CONDITIONS	1.00	LS	1,415 00 GENERAL CONDITIONS TOTAL
MODIFY ADA RAMPS AT NEMOURS
HOSPITAL
310 DEMO EXISTING RAMl'S & CURB BEIIlND	10.00	EA	125.00
ADA MATS

AMOUNT

1.415.00
Sl,41 5.00

1,250.00

330
335

340

GRAND TOTAL

NEW 5' WIDE HANDICAP RAMPS WITI-1 CURB	10.00	EA	1,1 80.00
NEW SIDEWALK BEHIND RAMPS - ISOLATED	35.00	SY	38.7S PRODUCTION
ASPHALT TRAIL- 611 CONCRETE INSTALLED	35.00	SY 	38.50
MODIFY ADA RAMPSAT NEMOUUS
IIOSPITAL

11,800.00
1,356.25

1,347.50
$15,7S3.75

$17,168.75

NOTES:
nns PROPOSAL IS INCLUSIVE OF CHANGES PER THE REVISED CIVIL DRAWINOS RECEIVED ON 1 0/7/19.

JDC Reference:1961RFC006 CC:TBD

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I t

Boggy Creek Improvement District
Traffic Signalization Improvements at the Intersection of Hellos Boulevard and Lake Nona Boulevard
Change Order Log

Days				OrijllralConlr.K:tDate		Approval	
							
				$496,199.44			

D	s	
5,567.85	
Appraved	
$501,767.29	
8/20/2019	
8120/2D19	

0	
$	
15,597.11	
Ac>PrOYed	
$517,364.40	
9117/2019	
9/17/2019	

The New Florida Industrial Electric, Inc.

c.o.•

1	8/2/2019

i	9117/2019

Descripllon of Revision

Steel Mast Ann Assembly, ftarished and Installed

Plan C� llelween NOA ard Permit
Approval

Addltlonllll	Amount

�...

Conlnlcl �

To Board

OaCil

Ncl•

F:\Forrns\Ccnstrur.tion\Loos\CDO LOGS	CO Tr31f,c 1-'ollcs

1/20/2020	Page 1