BOGGY CREEK IMPROVEMENT DISTRICT BOARD OF SUPERVISORS' MEETING MINUTES

FIRST ORDER OF BUSINESS

The Board of Supervisors' Meeting for the Boggy Creek Improvement District was called to order on Tuesday, October 15, 2019, at 3:30 p.m. 6900 Tavistock Lakes Blvd., Suite 200, Orlando, FL 32827. Members listed below constituted a quorum.

Also, attending:

Richard Levey Damon Ventura Thad Czapka Heather Isaacs

Jennifer Walden Tucker Mackie Jeff Newton Larry Kaufmann Scott Thacker

Chair
Vice-Chair Assistant Secretary Assistant Secretary

PFM
Hopping Green & Sams
Donald W. McIntosh Associates Construction Supervisor Landscape Supervisor

SECOND ORDER OF BUSINESS	Public Comment Period

Dr. Levey called for any public comments on any agenda items. There were no members of the public present.

THIRD ORDER OF BUSINESS	Consideration of the Minutes of the September 17, 2019 Board of Supervisors' Meeting

Board Members reviewed the minutes from the September 17, 2019 Board of Supervisors' Meeting.

On Motion by Ms. Isaacs, second by Mr. Czapka, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District approved the Minutes of the September 17, 2019 Board of Supervisors' Meeting.

FOURTH ORDER OF BUSINESS

Mr. Kaufmann stated he will like to table this item until the next meeting.

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Consideration of OUC Master Lighting Installation, Upgrade and Service Agreement - Nemours Parkway West

FIFTH ORDER OF BUSINESS		Ratification	of	Requisition Nos. 2018-103 - 2018-106 &
2018-108 - 2018-109 paid in
September 2019 in an amount totaling $11,579.54

Board Members reviewed the Requisition Nos. 2018-103 - 2018-106 & 2018-108 - 2018-109 paid in September 2019 in an amount totaling $11,579.54. Dr. Levey noted that these have been approved and paid and just need to be ratified by the Board.

On Motion by Ms. Isaacs, second by Mr. Ventura, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified the Requisition Nos. 2018-103 - 2018-106 & 2018-108 - 2018-109 paid in September 2019 in an amount totaling $11,579.54.

SIXTH ORDER OF BUSINESS		Ratification of Operation and Maintenance Expenditures Paid in September 2019 in an amount totaling $155,578.09

Board Members reviewed the Operation & Maintenance expenditures paid in September 2019 in an amount totaling $155,578.09. Dr. Levey noted that these have been approved and paid and just need to be ratified by the Board.

On Motion by Mr. Ventura, second by Ms. Isaacs, with all in favor, the Board of Supervisors for the Boggy Creek Improvement District ratified the Operation and Maintenance expenditures paid in September 2019 in an amount totaling $155,578.09.

SEVENTH ORDER OF BUSINESS		Recommendation	of	Work Authorizations/Proposed Services

Mr. Kaufmann stated that there were no work authorizations for this District.

EIGHTH ORDER OF BUSINESS		Review of District's Financial Position and Budget to Actual YTD

Board Members reviewed the Statement of Financial Position and Budget to Actual through September 2019. Ms. Walden stated that the District still has some invoices coming in and is currently under budget by $23,000.00. The Cash-Flow Analysis page outlines that the District has started receiving money for Fiscal Year 2020 and some had to be utilized to pay some of Fiscal Year 2019 invoices because when Fiscal Year 2019 started the District had to pay some of Fiscal Year 2018 invoices with Fiscal Year 2019
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funds. District staff is making sure the District stays on task with the budget tor Fiscal Year 2020 and will bring back a full reconciliation and any necessary budget amendment next month.

NINTH ORDER OF BUSINESS	Staff Reports

District Counsel -

District Manager

District Engineer -

Construction Supervisor -

Ms. Mackie discussed the legislative session and the Capital Conversations monthly newsletter. She will provide monthly updates at each meeting as the situation warrants.

Ms. Walden noted that the next Board Meeting is scheduled tor Tuesday, November 19, 2019.

Mr. Newton distributed the Construction Status Memorandum (Minutes Exhibit A). Nemours Parkway Phase 7 has been fully paved and striping, landscaping and asphalt trail are complete. Project completion is awaiting lift station startup, which is awaiting completion of electrical service to the lift station. This District will possibly see a requisition next month for just under $800,000.00 tor the Boggy Creek Improvement District's portion of that project. The contract tor the overall project is with the Greeneway Improvement District.

For the Traffic Signalization Improvements at the intersection of Helios Boulevard and Lake Nona Boulevard, as a follow up to Ms. Isaac's question at the September Board Meeting regarding CCTV cost, the City ESM specifies a camera compatibility with FDOT's SunGuide system and software, which increases the cost of the camera. Mr. Newton has asked if there is a more cost-effective alternative on the FOOT Approved Products List. No action is necessary.

Ms. Isaacs commented on Nemours Parkway West and asked if the District got all the certifications it needs from the City that state that they are now the owners and maintainers of that road once the maintenance bond expires. Mr. Newton said that District Staff is working on that. He has a certification of completion and the permit has been closed out by the City but District Staff is still formulating an acceptance letter.

No Report

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TENTH ORDER OF BUSINESS		Supervisor and Audience Comments & Adjournment

There were no Supervisor requests or audience comments. Dr. Levey requested a motion to adjourn.

On Motion by Mr. Czapka, second by Ms. Isaacs, with all in favor, the October 15, 2019 Meeting of the Board of Supervisors for the Boggy Creek Improvement District was adjourned.

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MEMORANDUM

DONALD  w. MCINTOSH    DATE:	October 15, 2019
ASSOCIATES, INC.

TO: FROM: RE:

Boggy Creek Improvement District Board of Supervisors
Donald W. McIntosh Associates, Inc. District Engineer
Construction Contract Status

CIVIL  ENGINEERS

LAND  PLANNERS

SURVEYORS

2200 Park Ave. North

Winter Park. FL

32789-2355

Fax 407-644-8318

407-644-4068

http://www.dwma.com

Dear Board Members,
Please accept this correspondence as a current summary of our construction contract status. Listed below by project is a brief summary of recent contract activity. Copies of the latest Change Order logs are attached.
Nemours Parkway Phase 7 - Jr. Davis Construction, Inc.
Construction Status: The roadway has been fully paved and striping, landscaping and asphalt trail are complete. Substantial completion of the project is anticipated in late-November. A requisition will likely be processed in November for an estimated amount of $776,384.98 owed the Greeneway Improvement District for improvements within the BCID boundary.
Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.
Traffic Signalization Improvements at the Intersection of Helios Boulevard and Lake Nona Boulevard - The New Florida Industrial Electric, Inc.
Construction Status: As a follow-up to Ms. Isaacs' question at the September Board meeting regarding CCTV cost, the City ESM specifies camera compatibility with FDOT's SunGuide system and software, which increases the cost of the camera. FIE has been asked if there is a more cost-effective alternative on the FDOT Approved Products List. Any change in camera model will require City approval.
Change Order (C.O.) Status: None at this time.
Recommended Motion: None at this time.
Should there be any questions, please do not hesitate to call. Thank you.
End of memorandum.
c:		Larry Kaufmann Scott Thacker Troy Davidson Dan Young TarekFahmy
F:\Proj2003123218\ENGadmin\Clecl 645.docx

LAKE NONA SOUTH
Greeneway Improvement District Nemours Parkway Phase 7 Change Order Log
Jr. Davis

C.0,#

Date

Des1::rtptlon of Revision

Additional 'Days

Amount

·New
Stahl$	Contract Amoant
Original Contract Date

To Board

Approval Date
,

Notes

	SS,312,276:18		
	
2/8/2019	Conlract adjustment for revision to include scope of work for addendums/plans issued		
$	161,445.97	
Approved	
$	6,473.722,75	
2/19/2019	
2/19/2019		
		after bid date.								
		Add sanitary and reclaim service laterals								
	5/20/2019	intended to serve the Nemours Childrens's		$	12,879.00	Approved	$	6,486,601.75	5/2112019	5121/2019		
		Hospital.								
�	
9/12/2019	
Contract Calendar Extension - Add 60 Days	
60	
$	
Approved	
$	6,486,601.75	
9/17/2019	
9/17/2019		

1	
9/19/2019	
landscaping and Irrigation Revisions		
$	49,204.52	
Pending	
$	6,535,806.27	
10/15/2019			

I

F:\Forms\Constructionllogs\CDD LOGS

CO Nemours 7 Greenway

10/15/2019	Page 1

Boggy Creek Improvement District
Traffic Signalization Improvements at the Intersection of Helios Boulevard and Lake Nona Boulevard Change Order Log
The New Florida Industrial Electric, Inc.

C.0.#	Date

Description of Revision

New
AddltiOnal	Amount	Status	Contract Amount	To Board	Approval Date
Days	Original Contract Date

Notes

 	$496;199.4                                            4		 	

1	8/2/2019

l	9/17/2019

Steel Mast Arm Assembly, furnished and	0	5,567.85	Approved	$501,767.29	8/20/2019	8/20/2019 installed

$

Approval

Plan Changes between NOA and Permit	0	$	15,597.11	Approved	$517,364.40	9/17/2019	9/17/2019

F:\Forms\Construction\Logs\CDD LOGS	CO Traffle Helios

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